Purchase invoice for Services

You can record the purchase of services, such as installation, maintenance, or consulting, using a Purchase Invoice with a non-stock service item.

1. Set Up Supplier

1. Navigate to Suppliers: Go to Buying > Supplier.
2. Create New Supplier (if not already created): Click on New.
   Enter the supplier's details (name, contact information, address).
   Save the supplier record.

2. Create a Service Item

1. Navigate to Item Master: Go to Stock > Item.
2. Create New Item: Click on New.
   Enter the item code and name.
   Under the Item Group field, select or create a group for services.
   Untick Maintain Stock, so iVendNext treats the item as a service.
   Fill in other relevant details, such as unit of measure and description.
   Save the item record.

3. Create a Purchase Invoice

1. Navigate to Purchase Invoice: Go to Buying > Purchase Invoice.
2. Start a New Invoice: Click on New.
3. Enter Basic Information: Supplier: Select the supplier from whom the service was received.
   Supplier Invoice Date: Enter the date on the supplier's invoice.
   Supplier Invoice No: Enter the invoice number the supplier gave you.
4. Add Service Details: Items Section: Click on Add Item.
   Select Service Item: Choose the service item you created earlier.
   Description: Provide a detailed description of the service.
   Rate and Quantity: Enter the rate and quantity for the service.
   Taxes and Charges: If applicable, add any taxes or additional charges.
5. Account Details: Expense Head: Check the expense account on the item row. The service expense is recorded in that account.
6. Review and Save: Verify all details for accuracy.
   Click Save to save the draft of the invoice.

4. Submit

1. Submit Invoice: Once the details are confirmed, click Submit to finalize the invoice.

Related Topics

1. Purchase Invoice